Change-Magazine Inc. – National Organization Constitution
Article I: Change-Magazine Inc. and Editorial Policy
Change-Magazine (both online and print) is about social and political issues, written by students across numerous colleges. Articles are issue-focused and report from a fact-based, community perspective to ensure our student writers legitimacy. Affiliate schools include Brown, Colby, Columbia, Dartmouth, Davidson, Duke, Emory, Hamilton, Harvard, Howard, NYU, Scripps, UCLA, UVA, and Wellesley.
To be published in Change-Magazine, articles must abide by four requirements. Articles must be the original work of an author who is a current undergraduate. Articles must convey information from a local perspective. Articles must be apolitical; they cannot promote or detract from a candidate for public office. Fourth, it is highly encouraged that articles cite, and link back to, at least two sources.
Change-Magazine is a non-profit organization. The magazine measures success by the quality and diversity of its articles, and by the breadth, retention, and diversity of its readership nationally.
Article II: Purpose
Change-Magazine seeks to connect diverse college student leaders by creating one platform for intercollegiate discourse. Through its website and internal structures (email list serves, social media groups, etc), the magazine provides a platform for college students across America to interact. It is the belief of Change-Magazine that too often, student writing about nationally relevant topics is dismissed. In contrast, Change-Magazine writers analyze and report events from a local perspective to capture a vantage point where students are engaged and students are the experts – either through direct involvement or local research. The magazine provides college students a credible platform to explore their passions and to be taken seriously both in their opinions and in their status as young reporters.
For its readers, the magazine offers campus perspectives on national issues, and thereby, provides a comprehensive analysis of relevant issues in communities across America. In conglomeration, Change-Magazine serves academic and sociological purposes. Enjoy the magazine!
Article III: Membership
- Membership in this organization shall be open to all college students in good standing at affiliate schools, regardless of race, creed, color, sex, gender identity, sexual orientation, or physical disability. Membership will be retained during the vacation and recesses of those schools.
- Affiliate schools cannot require membership dues to Fundraising its operations.
- Requirements to join Change-Magazine will be determined and publicized by the Campus Editors of affiliate schools. Under no circumstances may initiation requirements include hazing of any kind. *See individual school Constitutions for details on how to join respective chapters.
Article IV: Management Practices and Officers
All schools affiliated with Change-Magazine carry equal status within the magazine, and therefore, share responsibility for the magazine’s management, image, and practices. A central Managing Board will lead the magazine; it will consist of a President, two Managing Editors, and two Campus Co- Editors from each affiliate school. The duties of these officers will be described below in sub paragraphs a, b, and c. The function of the Managing Board is described further in “Article V”.
- The President is responsible for overseeing all aspects of the magazine including content development, financial sustainability and initiatives, legal oversight (such as recording Director Meeting Minutes), and promoting a clear vision among the Campus Editors at affiliate schools. There will be a Managing Board (described in Article V below) and an Operating Board (described in Article VI below). The President will chair both the Managing Board and the Operating Board.
- The two Managing Editors serve distinct roles.
i. Role one:
The Managing Editor in role one is responsible for editing new schools’ content and for helping Campus Editors internalize the magazine’s local perspective. In addition to being a strong writer, this individual must be responsible, organized, and above all, a writing coach — creating relationships with new staff members and editors to ensure Change-Magazine’s editorial focus and high-quality content across schools. In short, this role requires a proactive and reliable Editor.
ii. Role two:
The Managing Editor in role 2 works with Campus Editors to ensure consistent content online as well as regular contact among schools. This Managing Editor will oversee projects to ensure innovative content (cross-campus, video, artistic, etc), facilitate the spread of article topics, communication about best practices, etc… all in all, actively leading the Editorial Branch of the magazine. This individual must communicate well to project a logical and ambitious vision, engage with others often and effectively, and think creatively … most, this individual must be results-oriented to bring the editorial side of Change-Magazine to the next level.
- The Campus Editors are responsible for soliciting, editing, and posting content online, for developing a staff, for overseeing financial developments, and for creating Masthead positions and practices as they see fit to in order to best develop the magazine on their respective campuses.
- All officers shall serve until their successors are selected pursuant to Article VII below.
Article V: Managing Board Responsibilities
- The Managing Board serves three purposes: to coordinate a shared vision among affiliate schools, to allow Board Members to propose courses of action, and to approve proposed constitutional amendments.
- Due to the diversity of locations and time zones of members of the Managing Board, the Board shall not be required to convene as a body on a regular basis. The President and each school’s Campus Editors are responsible to communicate about magazine and campus activity on an individual team basis. Managing Board procedures (ie, courses of action, constitutional amendments, and the voting process) shall occur through group email.
- Courses of Action:
Any member of Change-Magazine at any affiliate school may propose a course of action to the Managing Board through group email. Courses of action will be deliberated, and then voted upon by all Board members within a one-week period. Votes will be communicated through email either sent to the President directly or to the group (proper procedure will be determined by the President per each vote at his or her discretion). Majority support is required for a proposal to be accepted, but the President shall have the right to veto any proposal. A President’s veto of a course of action may be overturned by agreement of both Managing Editors. Immediately following the Board’s vote, the President shall communicate the decision to the Board.
- Constitutional Amendments:
Members of the Managing Board may propose constitutional amendments through email. Constitutional amendments will be deliberated, and then voted upon by all members of the Managing Board within a one-week period. A two-thirds majority of the entire Board shall be required for a constitutional amendment to take effect. The President shall have the right to veto any amendment. A President’s veto of a constitutional amendment may be overturned by decision of both Managing Editors.
Article VI: The Operating Board, Team Responsibilities, and Leadership Positions
- The Operating Board will be composed of a Web Team, a Social Media Team, a Fundraising Team, and a Public Relations Team. The Web Team shall maintain and improve the magazine’s website. The Social Media Team shall oversee and develop Change-Magazine’s Facebook page, Twitter account, Instagram account, Google+ account, and such other social media accounts as are developed and as the Social Media Team selects. The Fundraising Team shall manage Change-Magazine’s website advertisement space, external advertisement purchases, and fundraising efforts. The Public Relations Team shall represent Change-Magazine initiating contact and relationships with external journalists and news publications.
- Joining Teams:
Any student at any affiliate school interested in joining the Web Team, the Social Media Team, the Fundraising Team, or the Public Relations Team shall apply for membership to such team through their respective Campus Editors. The Campus Editors shall, in turn, nominate students to the President for appointment.
- Students may be members of more than one team on the Operating Board.
Each Operating Board Team shall be run by a Team Leader, selected at the time, and by the process, outlined in “Article VII: Leadership Transition, Paragraph 3” below. All Team Leaders report directly to the President. Meetings shall occur at the discretion of the President.
Article VII: Leadership Transition
During November and December of each year, the following Change-Magazine leadership roles shall be up for nomination and selection for the ensuing year, ie. the President and Managing Editors (2). During January of each year, the following Change-Magazine leadership roles shall be up for selection for the ensuing year, ie. the Operating Board Team Leaders (4). The responsibilities and terms of each Officer shall begin February 1.
- President Selection Process
November 8 of each year, a Selection Committee – comprised of the President and two Managing Editors – shall make an application available to all members of the Managing Board and Operating Board to apply for the position of President for the subsequent full year. All members of the Managing Board and Team Leaders of the Operating Board are eligible to apply for the President position.
The President shall, until November 22, on behalf of the Selection Committee, accept applications for the incoming President role. As applications are received, members of the Selection Committee shall hold interviews with all candidates on a rolling basis. Interviews will be conducted either in person, by telephone, or on Skype. By November 25, the Committee shall deliberate and vote. The nominee to win a majority vote for the President shall be selected for that position. November 25, the President shall notify the Managing Board, Operating Board, and entire Change-Magazine staff of the individual selected to be the President, effective beginning February 1.
- Managing Editor Selection Process
November 8 of each year, the Selection Committee shall make an application available to all members of the Managing Board to apply for the position of Managing Editor (2) for the subsequent full year. All members of the Managing Board are eligible to apply for a Managing Editor position.
The President shall, until December 1, on behalf of the Selection Committee, accept applications for the incoming Managing Editor roles. As applications are received, members of the Selection Committee, along with the incoming President, shall hold interviews with all candidates on a rolling basis. Interviews will be conducted either in person, by telephone, or on Skype. By December 7, the Committee shall deliberate and vote. The nominee to win a majority vote, one for each respective role, shall be selected for the Managing Editor positions. December 7, the President shall notify the Managing Board, Operating Board, and entire Change-Magazine staff of the individuals selected to be the Managing Editors, effective beginning February 1.
No candidate for office may serve on the Selection Committee. In the event a nominee is a Managing Editor, the President shall appoint a Campus Editor (at his or her discretion) to serve on the Selection Committee. The President shall make his or her selection for a substitute Selection Committee Member public to all members of the Managing Board and Operating Board by November 22 at the latest.
- Transition to Office
Terms of the incoming President and Managing Editors shall begin February 1. The interim between each selection announcement and February 1 shall be a transition period, in particular through January.
During January, the President and Managing Editors shall hold periodic meetings to discuss various aspects of Change-Magazine including, and not limited to, the following topics: past projects (Newsletter, Semester Special Projects), document organization (Dropbox and Drive), legal compliance (corporate, tax-exemption, and name/address), and Operating Board Team Leader Selection. Topics shall also include financial accounts (and name/address update), book-keeping, and stability, as well as future direction.
The President and Managing Editors shall be responsible, chiefly, for the transition of the person assuming his or her office. As his or her final action, February 1, the President shall file a “Certificate of Change of Directors or Officers” with the Massachusetts Secretary of State to recognize, legally, the change in leadership.
Twice, the retired President shall meet with the President and Managing Editors during February to confirm a steady transition. The meetings shall occur on or about February 10 and February 28.
- Operating Board Team Leader Selection Process
Following the selection of the incoming President and Managing Editors, each Operating Board Team shall elect its Team Leader for the ensuing year. Such selection shall be made the month of January, at a date and time designated by the President.
Each member of the Operating Board shall have one vote, and may vote only for the Team Leader of their respective team(s). To be eligible to be a Team Leader, Operating Board members must email their interest in candidacy to their respective team members and to the President, and must have served on their respective team for at least one semester. The first candidate to win a majority vote of team members shall be selected as Team Leader. In the event the voting ends without a majority decision, the candidate receiving the lowest number of votes shall be removed from consideration, and a subsequent vote among team members shall take place until a majority emerges. This process shall continue until a Team Leader is selected.
Team Leaders shall be subject to ratification by the President, and shall assume the responsibilities of their respective offices, February 1.
- Other Matters:
At the individual’s discretion and following the policies of the individual’s school’s local Constitution, the President and the Managing Editors may act as Campus Editors at their respective school(s), or they may not. The procedure to follow in such an event will be outlined in each school’s Constitution.
Vacancy of Positions
In the event an Operating Board Team Leader steps down from his or her position before his or her term in office ends, the President shall appoint a replacement Operating Board Team Leader from that team’s existing membership. The selection shall be at the discretion of the President, and the replacement Team Leader’s term in office shall extend until a successor takes office February 1.
In the event a Managing Editor steps down from his or her position before his or her term in office ends, the President shall appoint a replacement Managing Editor from the existing members of the Managing Board. The selection shall be at the discretion of the President, and the replacement Managing Editor’s term in office shall extend until a successor takes office February
In the event the President steps down from his or her position before his or her term in office ends, a Selection Committee – comprised of the retiring President and two Managing Editors – shall select a replacement President from among the committee’s membership. In the event of stalemate, the retiring President shall make a selection. The replacement President’s term in office shall extend until a successor assumes responsibilities of the office February 1. The then current President shall then follow the guidelines in the sub-paragraphs above to fill the vacancy in the Managing Editor or Team Leader positions.
- *The elections of Campus Editors will occur each year. The election procedure will be determined on a school-by-school basis as detailed in each school’s respective Constitution, and overseen by the Managing Editor in Role 2.
Article VIII: Financial Relationship to Change-Magazine among Affiliate Schools
- Affiliate schools will be responsible for their own local financial development and sustainability. Campus Editors will organize their local Business Boards, implement fundraising projects for local use, and spend money on behalf of the local club as necessary to best develop the presence of the magazine on-campus.
- The Fundraising Team of the Operating Board will have sole responsibility for website advertising.Affiliate schools have the option to deposit savings in the overall Change-Magazine bank account. In this event, Campus Editors must report all revenue generated and money spent to the Operating Board’s Fundraising Team leader.
- The Fundraising Team shall be responsible for covering the magazine’s operating costs for the year (approximately $800) in addition to paying taxes to the state and federal government as applicable.
Article IX: Adding and Removing Affiliate Schools
- Schools may be added at the discretion of the President.
- A 2/3 vote of the Managing Board is required to remove an affiliate school from Change-Magazine. Affiliate schools may be subject to dismissal should Campus Editors violate the Constitution, consistently disregard voted-upon ‘courses of action’, and/or display a clear lack of effort or commitment on behalf of the magazine’s development and ideals.